ARTICLE
I –NAME
This
nonprofit organization shall be known as the "Seaport Quilters'
Guild." Its
headquarters shall be located in
Lewiston
,
Idaho
and/or
Clarkston
,
Washington
.
ARTICLE II
-PURPOSE
(Amended
March 8, 1999) This organization is organized exclusively for the
educational and charitable purposes within the meaning of section 501
(c)(3) of the Internal Revenue Code. Our purpose is to promote and
enhance the art of quilting and quiltmaking by exhibitions, lectures
and workshops; to encourage fellow quilt enthusiasts by participating
in traditional home quilting bees; and to educate and increase the
knowledge of quilting techniques.
(Amended
March 8, 1999) Notwithstanding any other provision of these articles,
this organization shall not carry on any other activities not
permitted to be carried on (a) by an organization exempt from Federal
income tax under section 501 (c)(3) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States
Internal Revenue Law) or (b) by an organization, contributions to
which are deductible under section 170(c)(2) of the Internal Revenue
Code of 1954 (or the corresponding provision of any future United
States Internal Revenue Law).
ARTICLE III
-MEMBERSHIP
Membership
shall consist of anyone who is interested in quilting and shall be
admitted to membership upon payment of dues. Members are always
welcome to bring guests to any meetings. All members shall be eligible
to vote of matters pertaining to policy and procedure of the
organization. These shall include the election of officers and
amending bylaws.
ARTICLE IV
-DUES
(Amended
November 24,1997) Dues are $15.00 per year and senior citizens (over
62) $10.00 per year. Guests will be required to pay dues after
attending two meetings.
ARTICLE V
-DUTIES OF OFFICERS
The
officers of the organization shall be President, Vice President,
Secretary, Treasurer, Membership Chairman, Publicity Chairman, and
Liaison.
1.
THE PRESIDENT shall be responsible for presiding at all general
membership meetings, prepare a budget for her term of office, appoint
2 members to audit books in November (to be returned to the treasurer
by December meeting), and supervise the activities of the
"Seaport Quilters' Guild." She shall perform all such other
duties as are incident to this office. She must maintain a folder of
duties and activities. During the absence or inability of the
president, the duties and powers may be exercised by the
vice-president.
2. THE
VICE-PRESIDENT shall assist the president in matters necessary to the
functioning of the "Seaport Quilters' Guild" and assume the
duties of the President in the absence of that officer. She shall
arrange for meetings, workshops, guild activities and places to hold
same. She will be in charge of programs for monthly meetings. She shall
appoint an assistants to help her.
3.
THE SECRETARY shall keep minutes at all general membership meetings and
shall present these orally at respective meetings as applicable. She
shall submit a written copy of the minutes to the newsletter chairman in
time for the following month's newsletter. She shall maintain a file
system of all minutes for future reference. She shall prepare all
necessary correspondence for the "Seaport Quilters' Guild" and
send cards. She shall perform such other duties as are incidental to
that office and are properly required.
4.
THE TREASURER shall have charge of all funds of the "Seaport
Quilters' Guild," deposit receipts and disburse monies upon
authorization by the club; shall make reports at the general meetings as
to the status of the treasury, e.g. previous balance, income,
expenditures, balance to date; shall receive and maintain such reports
as necessary to file tax returns as required. She shall be in charge of
door prizes for the general meetings.
5.
THE MEMBERSHIP CHAIRMAN shall see that all new members receive "New
Member Packets." She will be in charge of the big sister program
and she will see that coffee and cookies are available at general
meetings. She will review and revise the information sheet for new
members and see that public information sheets are available when
needed.
6.
THE PUBLICITY CHAIRMAN will appoint another member to assist her. She
will notify the newspaper of meeting dates and places, assist the quilt
show chairman in publicity for the quilt show, attend public service
announcements and talk shows.
7.
THE LIAISON (Past President) shall attend all meetings and act as an
advisor.
ARTICLE VI
-COMMITTEES
Committees
shall be established as required to satisfy the programs and needs of
the "Seaport Quilters' Guild," for orderly and timely
implementations, by interested members.
ARTICLE
VII -ELECTION OF OFFICERS
The
term of office shall be for one full year or until the successor takes
office. No member shall hold more than one office at a time.
1.
A nominating committee of at least two general members shall be selected
by the president before the regular September meeting. This committee is
to select nominees for the following offices: President, Vice-President,
Secretary, Treasurer, Membership Chairman, and Publicity Chairman.
2.
The nominating committee shall present these names at the October
meeting.
3.
Nominations from the floor will be accepted.
4
The election will be by
ballot at the November meeting.
5.
Folders of all officers must be passed on by December 15th.
ARTICLE VIII
-MEETINGS
Monthly
meetings will be held the 4th Monday of each month. Members are
encouraged to participate in smaller interest related groups and home
quilting bees as desired.
ARTICLE IX
–FISCAL YEAR
The fiscal year
for the "Seaport Quilters' Guild" shall begin January 1 and
end December 31.
ARTICLE
X -AUDIT
The financial
records shall be audited each year by two appointed members, none of
which are elected officers, the books are to be picked up at the
November meeting and returned to the treasurer by the December meeting.
ARTICLE XI
–DISSOLUTION
Amended March 8, 1999) Upon the winding up and
dissolution of "Seaport Quilters' Guild, after paying and
adequately providing for the debts and the obligations of the
organization, the remaining assets shall be distributed to a nonprofit
fund, foundation or corporation which is organized and operated
exclusively for educational and charitable purposes and which has
established its tax exempt status under section SO1(C)(3) of the
Internal Revenue Code.
ARTICLE XIII
-AMENDMENTS
These
bylaws may be amended or rescinded by a majority vote at any regular
meeting if the notice is given at a previous meeting or in a call for a
meeting that such is proposed. Two-thirds of the members present at such
a meeting shall constitute a majority vote. All approved bylaw changes
or amendments shall be in effect from the date of adoption.
Passed
the ~Day of October 1992
At the general
meeting of the "Seaport Quilters' Guild"
Lewiston
,
Idaho
/
Clarkston
,
Washington
Amended
the ~Day of November 1997
At the general
meeting of the "Seaport Quilters' Guild"
Lewiston
,
Idaho
/
Clarkston
,
Washington
Amended
the ~h Day of March 1999
At
the Board Meeting of the "Seaport Quilters' Guild"
Lewiston
,
Idaho
/
Clarkston
,
Washington
Signatures
